About HFX

HFX is an independent non-governmental organization based in Washington, DC, dedicated to strengthening strategic cooperation among the world’s democracies.  HFX is best known for its annual Halifax International Security Forum, recognized as the leading gathering of democratic leaders committed to global security and prosperity.

Position Summary – Program Officer

The Program Officer is responsible for supporting the overall coordination, development, and management of all internal and external HFX meetings, including the annual Halifax International Security Forum, a dynamic 3-day event bringing 300 leaders from over 70 countries that takes place each November in Halifax, Nova Scotia, Canada.

The Program Officer works with and reports directly to the Program Manager and will assist with the participant invitation, RSVP, and travel arrangement processes.  They will serve as the primary point of contact for the most senior participants, delegations, and partners to assist in their attendance at HFX events. The Program Officer will support the organization’s database management, ensuring quality control.

This position provides the opportunity to interact with a diverse array of senior government, military, business, media, and civil society leaders, as well as key partners and sponsors. As a member of a growing organization, the Program Officer will have opportunities to learn about global security issues, connect with like-minded organizations in Washington, DC, and contribute to other organizational initiatives as needed.


  • Research information about potential conference participants and speakers;
  • Send and track invitations to the annual conference;
  • Serve as the main point of contact for Forum VIPs and delegations, developing relationships and coordinating all aspects of attendee and delegation logistics and participation;
  • Update the organization’s database maintaining consistent and clean data and assisting with implementation of systematic improvements;
  • Assist in the drafting of language for email campaigns, written correspondence and other communications;
  • Follow current events related to the international security agenda;
  • Other duties as assigned.


  • Bachelor’s degree and 1-3 years of relevant experience or an acceptable combination of education, training, and/or relevant experience;
  • Ability to demonstrate a real commitment to the organization’s mission;
  • Excellent research, writing, and editing skills;
  • Strong organizational skills with serious attention to fine detail;
  • Ability to problem-solve, manage multiple tasks simultaneously, and effectively prioritize without supervision;
  • Strong interpersonal skills including being able to interact with people from different cultures;
  • Ability to work well both independently and as a member of a team;
  • Strong skills with Microsoft Excel and Microsoft Office Suite;
  • Event management and data entry experience a plus.

Compensation and Benefits

HFX provides an industry-leading compensation and benefits package and in 2022 successfully launched its innovative four-day work week.

How to Apply

Please submit one PDF including a cover letter, resume, writing sample of 1-2 pages, and two references (name, title, organization, phone number and email address) to Please reference “Program Officer” in the subject line.  Only complete applications will be considered.


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