Finance and Operations Manager
The Finance and Operations Manager is responsible for overall financial management, management of office functions, and file maintenance. S/he works with senior staff to align Halifax’s finances, operations, and systems in keeping with the organization’s priorities. This position is the central point of contact for staff for finance and operations-related requests, and requires between 5 to 10 years of experience in not-for-profit finance.
Responsibilities
Financial
- Work with senior staff and outside accounting firm to coordinate annual budget development process and the implementation of budgets throughout the fiscal year
- Manage accounts payable in collaboration with programmatic staff
- Manage accounts receivable in coordination with Managing Director
- Manage daily cash flow and forecasting; ensure availability of funds as needed; serve as first POC for banking relationships
- Analyze general ledger accounts, including reviewing of monthly and quarterly reconciliations and ensure accuracy
- Maintain and implement a documented system of financial policies and procedures
- Oversee government grant administration and reporting
- Prepare grant proposal budgets in collaboration with programmatic staff
- Work closely with outside accounting firm to coordinate financial reviews, proper filing of tax returns
- Ensure adherence to local, federal, and international government-related policies and procedures
Operational
- Site Management: Oversee administrative functions, ensuring smooth daily operations of office and equipment
- Information Technology: Coordinate with IT provider to ensure the ongoing maintenance and updating of information systems and infrastructure, including hardware, software, etc.
- Human Resources: Assist in the performance of HR functions, including recruitment, hiring and compensation; benefits administration and oversight; and regulatory oversight and legal compliance
- Act as primary point of contact for organization vendors, maintaining organized files and payment schedules
Qualifications
- A college degree is required, preference for a background in business operations, and/or CPA
- A demonstrated interest in Halifax’s mission
- 5-10 years of work experience in not-for-profit finance is required
Required Knowledge and Skills
- Analytical skills and professional maturity
- Independent problem solver
- Self-motivation and confidence, attention to detail, excellent organizational and communication skills, flexibility, and professional discretion
- Ability to adhere to deadlines and plan effectively
- Demonstrated professionalism, tact, and diplomacy
- Initiative to research, frame, and analyze complex problems with limited supervision, along with the ability to be decisive, observant, and innovative
- Must be able to interact and communicate with individuals at all levels of the organization with courtesy, responsiveness, and thoughtfulness
- A strong working knowledge of a variety of computer applications, including Apple software, Microsoft Office, and QuickBooks
- Must be comfortable working in a fast-paced environment with a demonstrated ability to juggle competing tasks and demands
- Must be able to handle confidential and proprietary information with discretion
How to apply
Please submit one PDF including a cover letter and resume by email to applications@halifaxtheforum.org. Enter “Finance and Operations Manager” in the subject line. Only complete applications will be considered. No phone calls please.